I don’t have an inbox. I use https://port87.com/ which only has labels. The labels I care about are not set to mark everything as read, so those are the only ones I check, and there’s no context switching cause every label is only emails from one company.
An inbox should be a task list not your steam backlog.
If I don’t need to do anything on this today, then I snooze it, or I archive it. If I know it’s going to be 2 weeks - I snooze it for 2 weeks. If I am done working on a task today then I snooze it.
Unless I clock out early, my inbox is empty at the end of the day.
Also if I am not explicitly required to do anything for an email, I just archive it under [Project name]. It’s by definition not my problem. If it becomes my problem - someone will explicitly ask me to do something.
There is so much shit that will end up on your desk, or at your inbox that you don’t actually have to do to keep your job. People forget, and tasks are forgotten about, all the time. Prioritization happens everyday by everyone.
For example my boss just talked to me with [feasibility for some inane shit]. I am going to not do anything and say it’s not feasible if asked - it’ll take me too much effort to research it. But the likelihood of him even following up is so low it’s might as well be a lottery ticket.
The way my email works, there is no inbox. Everything goes into its own label. So everything from GitHub is in the “github” label, everything from Home Depot is in the “homedepot” label. Home Depot’s label is set to mark everything as read and not send me notifications, because unless I’m looking for something in particular, I don’t care about their emails. And it doesn’t matter if they change their sender address, cause it’s the address I gave them ([email protected]) that has the label.
This also means there’s no context switching when I’m reading my emails, cause I read everything from one sender all at once. So all my Chase emails about all my credit card transactions aren’t mixed in with all my Steam notifications about what’s on sale and all the emails from my bike club, etc.
You can email my “bare” address, [email protected], but it won’t go to me. It’ll auto respond to you with a list of my public labels and tell you to email the right one.
The labels I actually care about are not set to mark everything as read, so I just go to those labels and read through each email. There’s no “context switching” cause you’re reading emails from the same sender all at once.
This used to be me. But I invented a better email system, and now it takes me like 10 minutes every couple weeks.
Use quick rules. You probably don’t have to look at everything that hits your inbox, I imagine.
I don’t have an inbox. I use https://port87.com/ which only has labels. The labels I care about are not set to mark everything as read, so those are the only ones I check, and there’s no context switching cause every label is only emails from one company.
Snooze is such a game changer.
An inbox should be a task list not your steam backlog.
If I don’t need to do anything on this today, then I snooze it, or I archive it. If I know it’s going to be 2 weeks - I snooze it for 2 weeks. If I am done working on a task today then I snooze it.
Unless I clock out early, my inbox is empty at the end of the day.
Also if I am not explicitly required to do anything for an email, I just archive it under [Project name]. It’s by definition not my problem. If it becomes my problem - someone will explicitly ask me to do something.
There is so much shit that will end up on your desk, or at your inbox that you don’t actually have to do to keep your job. People forget, and tasks are forgotten about, all the time. Prioritization happens everyday by everyone.
For example my boss just talked to me with [feasibility for some inane shit]. I am going to not do anything and say it’s not feasible if asked - it’ll take me too much effort to research it. But the likelihood of him even following up is so low it’s might as well be a lottery ticket.
The way my email works, there is no inbox. Everything goes into its own label. So everything from GitHub is in the “github” label, everything from Home Depot is in the “homedepot” label. Home Depot’s label is set to mark everything as read and not send me notifications, because unless I’m looking for something in particular, I don’t care about their emails. And it doesn’t matter if they change their sender address, cause it’s the address I gave them ([email protected]) that has the label.
This also means there’s no context switching when I’m reading my emails, cause I read everything from one sender all at once. So all my Chase emails about all my credit card transactions aren’t mixed in with all my Steam notifications about what’s on sale and all the emails from my bike club, etc.
You can email my “bare” address, [email protected], but it won’t go to me. It’ll auto respond to you with a list of my public labels and tell you to email the right one.
How?!
Ctrl-a + del
I guess the 10 minutes is the time Outlook needs to react to that.
https://port87.com/
The labels I actually care about are not set to mark everything as read, so I just go to those labels and read through each email. There’s no “context switching” cause you’re reading emails from the same sender all at once.